General Data Protection Regulations 2018 (GDPR)

Information about you and how we use it

When you come to the surgery, information about you, your medical treatment and family background may be recorded, on paper and computer, to help us care for you. The information is part of your health record and will be kept in case we need to see you again.We hold demographic data (name, address, telephone numbers, date of birth, ethnic origin, family relationships, next of kin) and clinical data (diagnoses, family history, allergies and sensitivities, medication, consultation records,  investigations, test results, referrals and letters to and from other NHS organisations about your care).

Members of the clinical teams looking after you may share your personal health information with each other. This team may include healthcare professionals and support staff.   All NHS staff are bound by law and a strict code of confidentiality, and are monitored by the Surgery’s Caldicott Guardian (Dr Chris Lewis), who is responsible for ensuring patients' confidentiality is respected. Your confidentiality is very important to us, and we have strict controls in place to protect your information.

To read a copy of our Privacy Policy which outlines how we comply with the General Data Protection Regulations 2018 to protect your information, please click this link: 
Privacy Notice

Summary Care Record (SCR)

Your summary Care Record is a short summary of your GP medical records. It tells other health and care staff who care for you about the medicines you take and your allergies. 

At a minimum, the SCR holds important information about:

Current medication

allergies and details of any previous bad reactions to medicines 

the name, address, date of birth and NHS number of the patient 

Access to SCR information means that care in other settings is safer, reducing the risk of prescribing errors. it also helps avoid delays to urgent care.  If you are registered with a GP practice in England your SCR is created automatically, unless you have opted out. 98% of practices are now using the system.  You can talk to the practice about including addtional information  to do with your long term conditions, care preferences or specific communication needs.  

You can add more information to your SCR by asking your doctor. They can add extra details from your medical notes, including: 

health problems like dementia or diabetes

details of your carer

your treatment preferences 

communication needs, for example if you have hearing difficulties or need an interpreter.   

Your Data Matters

Information about your health and care helps us to improve your individual care, speed up diagnosis, plan your local services and research new treatments. In May 2018, the strict rules about how data can and cannot be used were strengthened. The NHS is committed to keeping patient information safe and always being clear about how it is used.     

The National Data Opt-Out programme is a service that allows patients to opt out of their confidential patient information being used for research and planning. 

Patients can view or change their national data opt-out choice at any time by using the on line service at 


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